Job Description & Role Explanation
Job Title: Francophone West Africa Admins coordinator
Reports to: Regional Admins Coordinator & Regional reporting and Data Entry Manager
Location: Lome, Togo
Employment Type: Full Time (Monday-Friday 8:30am-4:30pm)
Spiritual Life
- Being a Christian and a key leader in a Christian organization, your relationship with God must be the central focus of your life. Your outward ministry and service should be greatly fueled by your devotion to God. If this is not the case, then everything else does not matter. Quality time with God is a must for this position.
- Secondly, you must be able to take care of your family. Ensure that you are in the right relationship with your spouse and children. Ministry begins at home.
- Prayer for this partnership, including the ministries, churches, and partners involved, must be a central process in all that you do.
- Should identify and be accountable to at least one other person on a regular basis for discipleship. Our life with Christ is communal, not private or individualistic.
- Mission-minded. Ready to share the love of Jesus with the lost, to encourage and exhort others, and to live out the gospel in all aspects of your life.
General Expectations
- Self-motivation and dedication are necessary.
- Humility and high moral character are non-negotiable in all aspects of our work.
- Ability to take part in leadership and training in regular leadership meetings.
- Conduct yourself properly with humility, gentleness, and wisdom around people/leaders that hold onto different theological positions within the Christian circle.
- Most of your time will be spent working to help implement TTI strategies in the field.
- Must possess the ability and desire to lead others with well-balanced confidence and humility.
- Different countries have different cultures and customs. Understanding this is important to implement systems that lead to smooth operations.
- Regular communication and updates with the office team and our leaders, and church planters in the field is required. Prompt and quality replies to emails/phone calls, WhatsApp messages, and SMS are expected. Strive to reach the leaders in the field by whatever means necessary.
- Compliance with the requirements, policies, and accountability established by TTI.
- It is also important to remember that the function of the office is to serve and support the work in the field. There should not be a controlling tone or harassment of those in the field.
- It is likely that our field staff will challenge patience and not always send reports in the right format, on time, and properly filled. Grace, mercy, and patience are needed to help them adjust to the expected level we need. However, we never stop encouraging them to raise their level of reporting.
General Description of Role & Expectations
Administrative responsibilities
This position will be working closely with the National Admins coordinators from Togo & Benin and the Admins from Burkina, Ivory Coast, Chad, Mali, DRC, Niger, Cameroon, Congo Brazzaville, CAR, Guinea Bissau, Guinea Conakry.
The responsibilities will include:
- Create a rapport/positive relationship with the National Admins and understand their working environments.
- Ensuring the admins’ goals for the quarter and weekly tasks are set.
- Hold the Admins accountable for their daily responsibilities according to their job description and monitor their diligent filling of weekly task sheets. You will be required to have a very good understanding of the admins’ job description.
- Ensure that the admins of each country have the necessary tools for their work/tasks i.e., Airtime, Data bundles etc.
- Also, the admin Coordinator must have constant communication and meetings with the admins for encouragement, training etc. This will require working closely with the Regional Admins Coordinator
- Evaluate the Admins’ performance at least twice a year. This will require working closely with the Regional Admin Coordinator, Reporting and Data Entry Manager and the West Africa Operations Director
- Evaluate the need to hire or add a new Admin and help during the recruitment process. This will require working closely with the Regional Admin Coordinator, Reporting and Data Entry Manager, and the West Africa Operations Director.
- Assist with the Admins’ job description updates if needed. This will require working closely with the Regional Admin Coordinator, Reporting and Data Entry Manager, and the West Africa Operations Director.
- You will be a bridge between the admins and the office staff.
Reporting and Data entry
- Ensure that complete reports are collected during the TOTs, scanned, and properly stored in Teams.
- Encourage Admins to upload the data immediately after the TOTs to avoid pilling the work.
- Working with the Reporting and Data Entry manager/National reporting Coordinator, ensure that the iMetrics is updated regularly.
Budget and accountability
- The Admin Coordinator will receive budgets from the different Admins of each country and ensure they are aligned with best practices. Then the budgets will be forwarded to the Regional Admins Coordinator for further review and approval.
- Accountability reports will be prepared by the national admins of each country, and they shall share the report with the Admin Coordinator so that they can forward it to the office.
- The person in this position will ensure that both budgets and the accountabilities reports are submitted in good time.
- It is the responsibility of the Admin Coordinator to hold the National Admins of each country responsible for their tasks in a timely manner.
Book Management
This position requires an understanding of how the TOT happens and what books are given at particular TOTs. The Admin Coordinator will work closely with the National Admins of each country to ensure that the needed books are ready and available for the TOTs.
The responsibilities for this position will be to:
- Ensure that the books needed are printed and shipped to the respective Hubs in coordination with the Regional Admins Coordinator and the National Admins of each country cooperating with the books’ printing Manager.
- Encourage the National Admins to keep proper records of books’ inventory and ensure the remaining books are kept safe.
Travel
This being a field oversight role, the Admin Coordinator should be ready to travel within Togo and outside of Togo where needed. It is important to maintain good health and have the required documents (valid passport, international yellow fever card, etc.) needed for travel.
Travelling or working during weekends should be expected for
- Visits to TTI work in the field for accountability and evaluation of the training centers.
- Visits to rural areas with lower standards of accommodation.
Qualifications
- The candidate should be a born-again Christian.
- The candidate must have experience in a managerial position for at least 2 years.
- The candidate must have completed a first degree in relevant fields such as Business Administration, Human Resource Development, Finance, etc.
- The candidate must be fluent in English, both written and verbal communication.
- The candidate must be computer literate, i.e. MS Excel, Word, Outlook, Microsoft Teams, etc.
- They must have the following skills:
- Leadership skills
- Good communication
- Critical thinking
- Problem-solving and conflict resolution
- Analytical
- Financial/Accounting
- Good interpersonal relationships
- Training
- Should be able to work in a Christian organization and work with pastors.
For more information or to apply for this position, kindly write to westafricarecruitment@ttionline.org using the title of the role you are applying for as a subject.
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