The United States Peace Corps Togo is seeking an individual for the position of Pre-Service Training Secretary
PEN TO : All interested eligible and qualified candidates
POSITION : Pre-Service Training Secretary
OPENING DATE March 4, 2021
CLOSING DATE : March 25, 2021
STATUS : Temporary (May to September)
Under the supervision of the Training Manager, and in coordination with the Language Coordinator (LC), Language Coordinator Assistants (LCAs) and other members of the Programming & Training staff, on an annual basis the PST Secretary performs administrative and logistical tasks related to the planning, implementation, and evaluation of a Pre-Service Training (PST) designed to ensure that Invitees, Trainees, and Volunteers are well-equipped to successfully live and work in their communities. The incumbent must be able to function well both as a team member and independently.
MAJOR DUTIES AND RESPONSIBILITIES
– Draft communications (letters, reports, memorandums, e-mails, WhatsApp messages) related to PST for dissemination to sector stakeholders, Invitees, Trainees, Volunteers, Peace Corps and US Embassy staff, and host community members. Serve as the primary ‘on-site’ communications coordinator between the Peace Corps/Togo office in Lomé and the PST training sites (Pagala Training Centre and surrounding training communities) by placing/sending and receiving telephone calls, texts, e-mails, etc. and ensuring timely response from field-based individuals. Compile LCA reports on a weekly basis and send consolidated report to TM.
– Establish, maintain, and safeguard filing systems – electronic and (when necessary) hardcopy. Document
Trainee progress by ensuring that LPI files (electronic and hard copy) are maintained according to PC/ Headquarters requirements and post-specific policies. Translate, prepare, and track electronic versions of all ‘Readiness to Serve”-related PST assessments. Transfer any PST documents not created on Peace Corps/Togo systems through Global Protect to the Peace Corps/Togo share drive for future use, etc.
Applicant must submit supporting documentation of how she/he meets each of the following qualifications :
Education : Completion of secondary school. Post-secondary education in secretarial, business management, administration, or related field is required.
Work Experience : At least three years of progressively responsible experience in secretarial field is required. Experience in multicultural setting is desirable.
Language : Level 3 written and spoken English, and French is required. Proficiency in one or more of Togo’s local languages is desired.
Computer Skills : Computer skills in MS Office applications (e.g., Word, Excel, Power Point, and Outlook) are required.
Please visit the Peace Corps Togo website: https://www.peacecorps.gov/togo/contracts for full job description and instructions on how to apply. This announcement is also available on the US Embassy Lomé website: https://tg.usembassy.gov/embassy/jobs/