The United States Peace Corps Togo is seeking an individual for the position of Facilities and Maintenance Supervisor
OPEN TO: All interested candidates
POSITION Facilities and Maintenance Supervisor
OPENING DATE December 19, 2018
CLOSING DATE: January 11, 2019
STATUS: Full Time (40 hours per week)
A – BASIC FUNCTION
The Facilities and Maintenance Supervisor, under the supervision of the General Services Manager (GSM), is responsible for overall maintenance and repairs of the Peace Corps Togo leased or managed facilities (offices, staff residences, Pagala training center, satellite offices and Volunteer workstations). The position directly supervises the janitorial staff. The Facilities and Maintenance Supervisor works closely with staff and coordinates tasks with vendors and contractors. This position serves as a back-up to the GSM. Incumbent is expected to perform duties with a minimum of supervision.
B – MAJOR DUTIES AND RESPONSIBILITIES
The duties of the Facilities and Maintenance Supervisor include but are not limited to:
Facility maintenance (35 %)
- Prepares and maintains reports on equipment and appliances installed at each location. Examines and recommends action on recurring problems.
- Develops and supervises implementation of approved preventive maintenance and repair work schedules.
- Identifies and assigns work to be undertaken by contracted service providers (e.g., electrical, plumbing, carpentry, metalwork, painting, masonry, gardening, cleaning/janitorial and pest control).
- Supervises contractors and ensures quality control for services rendered.
- Analyzes costs for various services and makes recommendations on systems, procedures and infrastructure to improve efficiencies.
- Manages supplies of parts and consumables required for maintenance of building equipment and maintenance needs. Ensures sufficient reserves are in stock at all times, and places orders on a timely basis.
Special projects (25 %)
- Assists in the preparation of RFPs/RFQs for new works and renovations.
- Evaluates building specifications, plans and contractor submissions in line with applicable US and local building and maintenance codes, and advises in the selection process.
- Provides direct supervision of contractors to ensure adherence to requirements. Verifies timely completion of required tasks. Raises issues of concern to the GSM.
Safety and security systems (15 %)
- Ensures facility safety and security systems are in place and properly functioning. These include access control, fire suppression, and others related to emergency action procedures. Advises management on improvements.
- Supervises contracts charged with maintaining security alarm systems, access control.
- Tests building emergency safety and security systems and procedures on a regular basis.
- Assists in running regular fire drills. Prepares recommendations on how to improve fire and other emergency action plans.
Personnel management ( 10 %)
- Supervises the work of Peace Corps janitors and others to ensure that Peace Corps managed properties are consistently maintained to a high standard and that consumable cleaning supplies are appropriately stocked.
Utilities (5 %)
- Works on technical problems related to office utilities and systems (electrical, water, waste, and plumbing) and coordinates with utility companies, vendors and contractors to identify and implement solutions. Verifies accuracy of billing. Maintains report on consumption at each location, and makes recommendations on improving efficiency / cost reduction.
- Supervises contract for supply of drinking water.
Other (10 %)
- Serves as back-up for the General Services Manager.
- Acts as sub-cashier in instances where supplies and/or labor are required at locations outside of Lomé.
- Other tasks as may be assigned by the supervisor.
C – QUALIFICATIONS
Completion of secondary school is required. Some collegiate or technical training in one or more of the building fields (e.g., facilities management, engineering) is desirable.
Abilities and Skills:
- Good interpersonal skills and the ability to coordinate a diverse team of employees and others, in order to direct and delegate work assignments and maximize the quality and quantity of services provided by vendors and service contractors.
- Good knowledge of buildings and grounds maintenance operations, of building trades, and of building codes, regulations and practices is desirable.
- Must be able to effectively supervise a multi-trade workforce, including developing work schedules. Familiarity with work flow process analysis is desirable.
- Proficient using MS Office software (Word, Excel, and PowerPoint) is required. Knowledge of MS Project and Access are an advantage.
Prior work experience:
- At least two to five years of progressively responsible experience related to building maintenance. Supervisory experience is desirable. Two or more years with an international/multicultural organization is desirable.
- Fluency in both spoken and written English and French required.
Safety and Security:
- Must become knowledgeable and supportive of PC safety and security policies and procedures, to include the timely reporting of suspicious incidents, persons or articles likely to endanger a volunteer’s life or Peace Corps programs.
- The duties and responsibilities of the Facilities and Maintenance Supervisor are primarily executed from the office in Lomé. Travel to the field may be required approx. 10 – 20 % of the time.
D – HOW TO APPLY
All the applications including a cover letter and curriculum vitae in English with three references, copies of most recent diplomas, work certificates and a valid police record (Casier Judiciaire datant de moins de trois mois) must be sent by e-mail only to the following address: email@example.com by January 11, 2019.