The United States Peace Corps Togo is seeking an individual for the position of Regional Coordinator/Program Assistant for Education
OPEN TO: All interested eligible and qualified candidates
POSITION: Regional Coordinator/Program Assistant for Education
OPENING DATE November 19, 2019
CLOSING DATE: December 10, 2019
STATUS: Full Time (40 hours per week)
BASIC FUNCTION OF POSITION
Under the supervision of the Program Manager (PM) for Education, the Regional Coordinator/Program Assistant (RC/PA) is responsible for assisting the PM in the planning, development, implementation, and administration of Peace Corps/Togo’s Education project. The RC/PA represents Peace Corps/Togo with governmental and non-governmental officials when facilitating meetings in the interest of the program. RC/PA primary responsibilities include assisting in developing and implementing Post’s site management strategy that is aligned with national and regional priorities and Peace Corps/Togo’s Logical Project Framework goals, objectives, and activities; identifying Volunteer sites/work zones in coordination with key staff to ensure quality placement and meaningful work; conducting site visits to Volunteers; organizing meetings; working with training staff to design and deliver training to Trainees, Volunteers, and Host Country Nationals who support Volunteers; and reviewing Volunteer reports. The RC/PA serves as a member of the Programming and Training (P&T) team and supports Volunteers and Response Volunteers. The RC/PA must be willing to travel extensively in the field in order to fulfill responsibilities.
MAJOR DUTIES AND RESPONSIBILITIES
The duties of the Regional Coordinator/Program Assistant include but are not limited to:
Site and Volunteer Management 55%
Note: The nature of Volunteer support requires unusual work patterns including: extensive travel (approximately 80% of time away from the Peace Corps office in Lomé or Volunteer workstation serving as the RC/PA base of operations usually to Volunteer sites or potential sites, PST sites, and the Pagala Training Center); the need to be accessible 24 hours a day and 7 days a week to respond to Volunteer emergencies; emergency trips to the field; counseling Volunteers on work and personal issues.
- Site identification and preparation – In coordination with Program and Training staff, assists in developing a Post-wide site identification and preparation strategy that is aligned with Peace Corps and partner priorities and supports Post’s Volunteer placement model. Identifies appropriate interventions for Peace Corps Volunteer (PCV) / Peace Corps Volunteer Leader (PCVL) support in site identification and preparation processes.
- Site management strategy – Meets with appropriate government officials, stakeholders, and currently serving Volunteers throughout the site management process and the year to maintain project relationships, particularly with relevant Ministry contacts. Calls Volunteers on monthly basis to discuss work at site and state of Peace Corps approved housing.
- Site matching and assignment – In coordination with other staff, provides input to recommendations for Volunteer site assignments after ensuring that sites meet established Peace Corps criteria.
- Site monitoring and assessment – In coordination with Program and Training staff, conducts periodic site visits as required. Completes all required site visit documentation as outlined by Peace Corps/Togo Site Management and Monitoring Standards.
- Site history file maintenance – Ensures site management files (electronic and hard copy) are maintained according to PC/Headquarters Manual Section 270 requirements and post-specific policies.
- Coaching – Assists in review, monitoring, and evaluation of Volunteer progress to identify strengths, weaknesses or deficiencies and provides necessary professional and personal guidance, motivation, and encouragement to Volunteers.
- Performance management – Assists in Volunteer performance assessment through the Volunteer Reporting Form (VRF), site visits, and consultations with technical and cultural counterparts at the community, regional and national levels. Inquires about personal and work related problems or limitations, and provides advice and consultation as necessary. Ensures Volunteer adherence to Peace Corps policies and standards of conduct. Documents cases of inappropriate behavior and briefs the appropriate PM and the DPT in a timely fashion. When appropriate, assists with steps to overcome any identified deficiencies or obstacles, including disciplinary actions when necessary.
- Trauma-informed support – Understands the physical, social, and emotional impact of trauma on Volunteers and provides victim-centered support. Collaborates with Safety and Security Manager to establish, implement, and revise as necessary, Emergency Action Plan (EAP) issues related to assigned region(s).
Project Definition, Development, and Management 20%
- Project design/review – In collaboration with Post staff and Headquarters technical specialists, assists in reviewing, redesigning, and writing a project framework for the education sector consistent with Togolese priorities and Peace Corps capacities. The project must meet PC programming criteria and must be developed in conjunction with Government of Togo officials, PC staff and Volunteers, and community participants.
- Project monitoring and evaluation – Assists in monitoring trends in sector technical areas such as Ministry changes and initiatives as well as initiatives by other development entities working within the sector and provides recommendations to the PM on potential modification of project initiatives and directions. In coordination with Monitoring, Reporting and Evaluation Specialist (MES) and PM, monitors progress towards project goals and objectives by ensuring collection of quality data by Volunteers. Analyses data and recommends project modifications to the PM based on data.
- Project reporting and dissemination – In coordination with DPT, PM and MES, completes annual status reports related to the sector project. Contributes to the preparation of reports on the country program as required by Peace Corps/Headquarters or for other publicity and communications purposes. Maintains written and face-to-face contact with government officials, NGO project coordinators, and other field staff with respect to issues such as technical support, housing, supervision and program development and implementation.
- Trainee assessment – Participates in the Trainee Assessment process and shares feedback regarding the readiness of each Trainee to perform in his/her proposed Volunteer assignment.
- Instructional design – As a technical expert and program assistant, assists training staff in developing pre-service and in-service training curriculum and materials according to sector needs and objectives.
- Training facilitation – Participates in Pre-Service Training (PST) and In-service Training (IST) events by facilitating sessions as needed and collaborating with sector technical trainers.
- Training administration – Actively participates in the Training Design and Evaluation process to ensure the 27-month training curriculum accurately reflects the Logical Project Framework (LPF), its accompanying M&E Plan, and PCV training needs.
- Training evaluation – Uses evaluation results to revise and enhance future sector training activities in collaboration with PM.
- Acts as backup to PM and other staff, as required
- Acts as sub cashier
- Works with General Services and Information Technology departments to ensure work station facilities are functioning and in safe condition
- Other tasks as may be assigned by the supervisor
Candidate must submit supporting documentation of how she/he meets each of the following qualifications, otherwise the application will not be considered:
Completion of secondary school is required. Further studies including university degree in a field related to education, project design, or management is desirable.
Abilities and Skills:
- Must be computer literate. Proficiency using MS Office software (Word, Excel, and PowerPoint) is required.
- Time Management and effective verbal and written communication skills are required. Good writing, analytical and problem‐solving skills.
- Ability to follow oral and written instructions.
- Knowledge of principles and practices of organization, planning, records management and general administration.
- Able to produce quality deliverables in a timely manner, coordinate multiple projects simultaneously, work well under pressure, and meet deadlines.
- Availability outside of normal office hours to respond to Volunteer emergencies; emergency trips to the field; counseling Volunteers on work and personal issues; facilitating conflict resolution in a cross-cultural setting.
- Technical knowledge of PC/Togo Volunteer program areas strongly preferred.
- In depth knowledge of rural Togo and the Togolese education system are a plus.
- Ability and/or experience working with local government officials at all levels.
- Good understanding of NGOs and international development operations is strongly desirable.
Prior work experience:
- Two or more years of related experience working in a similar environment. Three to five years with an organization working with volunteers is desirable.
- Experience as a trainer and/or in the development of training programs is desirable.
- Experience in grassroots community development.
- Experience working closely with or supporting international students, volunteers, interns or others from a different culture, or significant experience working and living in another culture is desirable.
- Professional working proficiency (Level 3) in spoken and written English is required, with fluency (Level 4) desirable. Full fluency in French is required.
- Proficiency in one or more of Togo’s local languages is desirable.
- Position is supervised by the Program Manager – Education. The incumbent must be able to function well both as a team member and independently.
Core Leadership Responsibilities
- The Contractor is expected to carry our all tasks in accordance with “Core Leadership responsibilities” (see attached).
Safety and Security:
· Addresses Volunteer safety and security by adhering to Peace Corps site development policies and procedures. Identifies and immediately communicates Volunteer safety and security concerns and issues to the Safety and Security Manager (SSM) and the Country Director (CD). Assists Program Managers/APCDs to ensure that prospective sites meet established programmatic and safety/security criteria (e.g., safe housing, a clearly defined assignment with an organization that shows real interest in working with a Volunteer, etc.). Reviews and references site history files when evaluating potential sites, and incorporates appropriate safety and security-related information into site history files. Monitors Volunteer compliance with Peace Corps policies, especially related to safety and security. Participates in the design and implementation of the Emergency Action Plan (EAP). Acts as duty officer, as needed. Knowledgeable and supportive of Peace Corps safety and security policies and procedures, including the timely reporting of suspicious incidents, persons or articles.
- The position may be based either in Lomé or in a field location in Togo. The duties and responsibilities of the Regional Coordinator / Program Assistant are executed from both the field and the office in Lomé. Travel to the field may be required approx. 80% of the time.
Occasional Money Holder
- The personal services contractor (PSC) may be requested to courier cash and/or purchase orders to various vendors who furnish supplies and/or services to Pre-Service Training/In-Service Training sites, or other locations as directed by the Contracting Officer. The PSC may also be requested to courier cash to Peace Corps Trainees or Volunteers. The PSC will not be functioning as a procurement or disbursing official but will only be acting as an intermediary between the Contracting or Disbursing Officer and the recipient. In the case of dealing with vendors, the PSC will not exercise any procurement discretion concerning the supplies or services to be purchased or the cost limits of these purchases; these will be determined by the Contracting Officer.
This job description is intended to convey information essential to understanding the scope of the job and the general nature and level of work performed by job holders within this job. This job description is not intended to be an exhaustive list of qualifications, skills, efforts, duties, responsibilities or working conditions associated with the position.
HOW TO APPLY
All the applications including a cover letter and curriculum vitae in English with three references, copies of most recent diplomas, work certificates and a valid police record (Casier Judiciaire datant de moins de trois mois) must be sent to the following address by December 10, 2019: TG-JOBS@peacecorps.gov